Imagine working on a new software launch where the designers, engineers and marketing teams are spread across different countries and hence different time zones. In this scenario to get everybody on the same page and ensuring each one has the access to the latest files is a real challenge. A smart collaboration tool is The Saviour in this situation. With its ability to organize and manage projects as well as smoothening the workflow in real time, makes an organization more efficient and productive.
What exactly is the collaboration Software?
Collaboration Software is defined as an application software designed to help people involved in a common task to achieve goals. A collaborative working environment supports people in both their individual and cooperative work thus evolving into a new class of professionals, e-professionals, who can work together irrespective of their time zones or geographical location.
It is not only for organizations functioning from different location but a valuable tool for any company that seeks to be more efficient and effective. But how to select the best tool for your business. To make it easier for you, here’s a list of areas to evaluate in order to narrow down the best option for your company.
How to choose the best in market collaboration tool?
The collaboration tool should make peer-to-peer communication easier and secure at the same time. Support for Instant Messaging (IM) will increase work efficiency. All the conversations history should be backed up well in order to refer in case of any need.
A software needs to be such that any person can use it by following a well defined set of rules. If your collaboration software itself is so complex that for understanding and working on it is a challenge, then it is of no use. The collaboration tool should be easy to learn for all the employees so that the adoption of it becomes more successful.
- Supports multiple platforms
It is quite common in an organization to have different kind of platforms. Often designers work on Mac and Linux while other teams work on Windows. So the collaboration tool you choose should work on all platforms seamlessly. A software which is currently working on all platforms will likely be scalable and support all new OS platforms as well.
- Task Scheduling
Scheduling tasks in an essential part for any successful project. So in order to meet deadlines, a collaboration tool must support the feature for task scheduling wherein employees can manage their daily work. When all team members tasks are tracked at a common point, everyone is on the same page and has the full knowledge of the tasks progress.
- Real-Time functioning
It is important for a collaboration tool to perform its functionality in real time. It helps to maintain one working copy for all the team members, irrespective of who and how a person is working on it. Many good collaboration softwares also support real-time backup and restore functionality.
Logix Infosecurity uses state of the art tools from Zimbra Collaboration 8.8 to deliver the best in class collaboration software that increases your company’s efficiency and productivity by leaps and bound. Zimbra 8.8 provides varied premium features like Realtime Backup and Restore, Mobile Sync, Zimbra Drive, etc.